Please refer to Faculty Manual – Section J for rights and responsibilities related to creative works.

Course Creation

Courses are created systematically in Canvas for all graded sections.

Teaching Assignments and Enrollments

Instructors will see their courses in Canvas after their Department Scheduler enters teaching assignments into ARIESweb.

Enrollments for instructors and students are synced from ARIESweb (CSU’s student information system), three times daily, Monday – Saturday, and twice on Sundays. Other users with a CSU NetID can be enrolled manually.

Content Preparation

Instructors prepare course content by either developing it new right in their teaching shell, or copying course content from a previous course.

Course Dates for Students

Courses open/close systematically for students, at the start/end dates on the course. Instructors can adjust the start/end dates to allow student access earlier or later.

Active Courses and Retention

Academic and noncredit courses (with content and student grades/activity) are kept in the production online learning system for five years after the course was taught. This is in accordance with the CSU’s Registrar’s retention guidelines (under Course Information) During this time:

Course Deletion

Academic and noncredit courses (with content and student grades/activity) are removed from the online learning system approximately five years after the course was taught. Deletions are performed annually, usually in June. A notice is emailed to instructors a few weeks prior to the deletions.

Course Deletion Schedule

Courses by Year Deletion Date
2016 SP/SM/FA June 2022
2017 SP/SM/FA June 2023
2018 SP/SM/FA June 2024